For Finance
Gift cards for finance: cost control, VAT and reconciliation
Finance wants to know the cost up front, the spend afterwards, and no surprises in between. We deliver gift cards with a fixed service fee, a VAT-compliant invoice per order, and reports that map to your GL.
What you concretely get from a proposal
- Cost control up front: face value + transparent service fee, no FX markup
- VAT documentation aligned with the EU vouchers directive
- Reconciliation-ready CSV per order
- Clear rules on unredeemed cards and refunds
Buying arguments for finance / controller
Cost control
Face value plus an explicit service fee, itemised on the invoice — no dormancy fees, no FX markup, no subscription.
VAT handling
Vouchers directive: single-purpose vouchers charge VAT at issue, multi-purpose at redemption. We state the treatment per brand on the invoice.
Reconciliation
Per order a CSV with PO, cost centre, recipients, values, channel and date — imports into Xero, NetSuite, SAP, Sage.
Reporting
Monthly or quarterly reporting across all orders: issued, distributed, redeemed, expired. Fit for management and audit.
Expired cards
Digital cards typically valid 24 months (brand-dependent, stated on card). Undistributed codes can be voided within 30 days at no cost.
Proof and how we work
VAT-compliant invoice
Per order; face value and service fee separately with correct VAT treatment.
Payment on delivery
14 or 30 days; SEPA direct debit for recurring programmes.
Report export
CSV and XLSX; monthly SFTP or email on request.
Relevant pages
Brands
Knowledge & context
Frequently asked questions
How is VAT handled?
Per the EU vouchers directive. Single-purpose vouchers charge VAT at issue; multi-purpose at redemption. We state per brand on the invoice.
What is the service fee?
A transparent uplift on face value, itemised on quote and invoice. Volume discounts agreed up front. No dormancy fees, no FX markup.
Can we order per cost centre?
Yes. Provide cost centres with the PO; they appear on the invoice and reconciliation report.
What happens to expired cards?
Digital cards typically valid 24 months (brand-specified). Undistributed codes are voidable within 30 days at no cost.
Ready for a proposal?
One point of contact handles selection, delivery and tax notes. Payment on invoice, 14 or 30 days. No subscription, no setup fee.
Business guarantees
What you get with every proposal — no surprises later.
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Pay on invoiceNet 14 or 30 days after delivery. No credit card required.
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Purchase orders (PO)PO number on invoice, split billing and cost-centre allocation supported.
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VAT documentationFull VAT invoice with company number, VAT ID and correct per-country rates.
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Privacy and GDPRData Processing Agreement on request. Data stays in the EU.
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SecurityEncrypted storage, MFA on sales portal, need-to-know access.
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Fraud preventionManual review on unusual volumes, IP and device checks.
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Delivery SLADigital codes normally within 1 business day of approval; bulk on schedule.
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SupportEnglish B2B support by email, chat and phone during business hours.
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Replacement for undelivered codesNot received or unusable? We replace free of charge after verification.
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Validity termsExpiry differs by brand and card type; we state this upfront per SKU.
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Country restrictionsNot every card redeems in every country. We show explicitly where an SKU is valid.
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